Job Title: Inventory Coordinator
Department: Inventory
Reports To: Hospital Director
FLSA Status:

Prepared By: Hospital Director
Approved By: President
Last Modified: 2014-01-16

Job Summary

• Coordinates maintenance of inventory of supplies, equipment and materials for hospital operations.

General Accountabilities

• Orders and maintains adequate inventory of supplies, equipment and inventory.
• Contacts vendors to ensure on- time delivery of ordered materials.
• Surveys vendors to ensure competitive pricing, regulations and good purchasing practices.
• Documents inventory by utilizing a log or computer database.
• Receives supplies, equipment and materials, marks prices and stocks inventory facility.
• Maintains organization and cleanliness in stockroom.
• Ensures incoming materials are inspected against orders for correctness, quantity, type and damages.
• Arranges for return of defective inventory.
• Distributes supplies, materials and equipment to the unit’s offices and facilities as appropriate.
• Prepares necessary paperwork to ensure proper billing.
• Maintains current inventory records of materials in stockroom and on order.
• Prepares inventory reports and distributes to appropriate personnel.
• Performs a variety of clerical or back office duties as needed.
• Performs other related duties as assigned or requested.

Job Qualifications

• Minimum Education: High School or equivalent
• Minimum Experience: 6 – 12 Months
• Minimum Field-of-Expertise: General office experience.
• Preferred Experience: 1 Year

Competencies

• Problem Solving – Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
• Oral Communication – Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
• Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Conserves company resources.
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Meets commitments.
• Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback; Able to build morale and group commitments to objectives.
• Quality – Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.

Skills: Mathematical

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Skills:Administrative

• Answer telephones
• Balance figures
• Assemble and organize numerical data
• Compute totals
• Develop office procedures
• Read handwritten text
• Gather data
• Input data
• Communicate with others to gather information
• Maintain filing systems
• Prioritize different projects
• Verify calculations
• Use database and/or word processing software

Skills: Machine

• Calculator
• Personal Computer
• Fax
• Photocopier

Physical Demands

• Occasionally required to sit.
• Occasionally required to walk.
• Occasionally required to use hands to finger, handle, or feel.
• Occasionally required to reach with hands and arms.
• Occasionally required to talk or hear.
• Occasionally required to bend, lift or climb.
• Occasionally required to lift light weights (less than 25 pounds).
• Occasionally required to lift moderate weights (25-50 pounds).
• Occasionally required to lift heavy weights (50 pounds or greater).
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

• Exposure to adverse conditions.
• Exposure to extreme heat.
• Exposure to extreme cold.
• Exposure to wet and/or humid conditions.
• Exposure to moving mechanical parts.
• Exposure to high, precarious places.
• Exposure to fumes or airborne particles.
• Exposure to toxic or caustic chemicals.
• Exposure to outside weather conditions.
• Possible risk of electrical shock
• Exposure to explosives
• Possible risk of radiation and vibration.
• Protective clothing or equipment is required including: gloves, helmets, steel-toed boots, protective eyewear.
• The noise level in the work environment usually is __________

Supervises: Level

• May oversee intern, temporary and/or casual workers.